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5 tips for saving on IT costs

5 tips for SMEs to save on IT costs

Let one thing be clear straight away. IT simply costs money. Hardware, software, management, etc. are needed to function as a company. It doesn't matter how big the company is, a well-functioning IT environment is of great importance and, if done right, will generate money! That's why we give you 5 tips to help you save on IT costs. Keep in mind that not all savings will work out well. Some IT expenses give you an advantage over the competition. In other words, penny wise, pound foolish, which is a lot like cheap is expensive.

Our tips:

  1. Get everything straight
  2. Pay attention to contracts and licenses
  3. Make the switch to the cloud
  4. Maintain control over devices and application costs
  5. IT outsourcing
1. Get everything straight

Without an overview of IT expenditure, it is impossible to save on this. The first step is to gain insight into the IT costs. What software, hardware and other IT-related costs are incurred. Once an overview has been created, it can first be assessed whether the costs outweigh the results. Keep in mind that some IT costs give you an advantage over the competition and should therefore be assessed more leniently. Once you have a clear overview, you can assess where savings can be made.

2. Pay attention to contracts and licenses

When looking for IT savings, it is very important to assess the contracts. Don't just look at the expiring contracts, but also look critically at the current contracts. Here too, the starting point is to create an overview. Does everything work properly or are there alternatives on the market? What are the terms of the contracts and associated notice periods? If you have insight into this, you will avoid encountering surprises with contracts. It is also important to check the licenses. Are all licenses still used? Changes in personnel often lead to inactive licenses.

3. Make the switch to the cloud

The question is no longer whether the transition to the cloud will be made, but when it will take place. The switch to the cloud brings plenty of benefits. Cloud workplaces are guaranteed to bring cost benefits.


The workplaces are flexible and can easily follow changes in the workforce. You can also work anywhere and all files are up to date for everyone. Personalized profiles can be used, so that the employee only sees what is needed for the position. Everything is stored safely in the Cloud, so emergencies do not cause any additional worries. Which guarantees the continuity of your company.


In addition to the workplaces, you can also move telephony to the cloud. With telephony in the cloud, a physical telephone exchange is unnecessary. The telephony is no longer location dependent and can be configured entirely according to your own preferences. You can also make connections with various applications and you can, for example, receive voicemails in your private mailbox. In addition to cost savings, it also brings productivity benefits.

4. Maintain control over devices and application costs

Do you actually have an overview of all the devices you have? Which applications are installed on the devices and whether they are necessary?


The supplier is often decisive when purchasing new equipment. Therefore, check carefully how long the support will run. Sometimes the equipment can last longer than indicated. Costs can also be saved by reducing the number of printers . In some cases, the purchase of new equipment can actually improve productivity. Because honestly, there is nothing more frustrating than a slow computer and an application that constantly crashes.


It is important to have a good overview of all applications that are used. Over time, it is not inconceivable that there will be applications that do double work. You do pay for these duplicate applications. Reducing the number of applications is a good cost-saving measure. Describe your processes and the applications used there, do they still contribute to the objective or are some redundant?

5. IT outsourcing

Outsourcing of IT work has been in use since 1995. Outsourcing IT saves costs. There is no longer any need to staff an IT department and with an external IT company you immediately gain a wealth of knowledge. New applications are possible
can be implemented smoothly and can provide a competitive advantage. Contrast this with a single IT professional who has “limited” knowledge and must first familiarize himself with the new application before being able to implement it.

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